Overview
The Weekly Calendar is your best tool for getting a quick read on the week ahead. It shows every scheduled Trip across a seven-day window — how many spots are still open, how many are already booked — so you can spot gaps, identify busy days, and take action without digging through individual trip records. You can filter the view down to only trips with active bookings, narrow by category or trip name, and kick off a new order directly from any trip card. Most useful for operators with scheduled departure times; if you manage hourly rentals by the unit, the Daily Matrix may suit you better day-to-day.
Navigate to the Weekly Calendar
Step 1 — In WaveRez Admin, click Calendar in the left sidebar under General, then select Weekly. The Weekly Calendar opens on the current week, Sunday through Saturday.
The header shows the week's date range in (for example, "Mar 15 – 21, 2026"), and the page title reads Calendar · Weekly so you know which view you're in.
Read the Calendar Grid
The grid has seven columns — one per day — and time labels down the left side in 30-minute increments starting at your earliest scheduled departure.
Trip cards appear at the intersection of the day and departure time they're scheduled for. Each card shows:
The trip name
How many spots are still available
How many orders are confirmed, in the format "X avail (Y booked)"
Each trip type has its own color — border and title — that stays consistent across the whole calendar. When two trips share a time slot, the colors make it easy to tell them apart at a glance.
Navigate Between Weeks
Step 1 — Click < Prev week on the left side of the header to go back a week, or Next week > on the right to move forward. The date range updates and all trip cards refresh to show that week's data.
Filter Which Trips Are Displayed
Step 1 — Click the All trips button in the upper-right corner of the calendar to switch to Trips with bookings. This hides every trip with zero orders for the week, leaving only the departures that have at least one confirmed booking. It's a fast way to cut the noise and focus on what's actually filling up.
To go back to the full view, click the button again — it toggles back to All trips.
Step 2 — For more control, click the filter icon to the right of the All trips button. A filter panel opens with three options:
Show disabled trips — Brings disabled trips back into view. They're hidden by default.
Filter by category — Narrow the calendar to one or more trip categories.
Filter by individual trip — Pick specific trips by name if you only need to see those.
Step 3 — Click Save. The calendar updates immediately. WaveRez saves these filter settings to your account — they'll still be there next time you log in, on any device.
Tip: Filter settings are per user, not per device. Each team member can set up their own view — a crew manager can show only their assigned trips, a manager can see everything. Changes one person makes don't affect anyone else's view.
Create a New Order from the Calendar
Step 1 — If a trip card shows zero bookings, click the card. WaveRez opens the new order flow with the Trip, date, and departure time already filled in. Add your customer details and finish the booking from there.
Step 2 — If a trip card already has bookings, clicking it opens a manifest lightbox instead — a list of every existing Order for that departure. This is normal. WaveRez always shows you what's already on the books before letting you add more.
The lightbox shows each Order's details and has a ⋮ three-dot menu in the upper-right corner.
Step 3 — In the manifest lightbox, click the ⋮ menu and select Create new order. WaveRez opens the order flow with the trip, date, and time pre-filled. Complete the booking as usual.
What Happens After You Set Up Filters
Once you've navigated to the Weekly Calendar and set your filters, the grid shows only the Trips that match — updated in real time as bookings come in. Filter settings stick until you change them. Any order created from the calendar follows the standard order flow.
Troubleshooting
A Trip isn't showing up for the week you're viewing.
It's either disabled or doesn't have schedules set for those dates. Open the filter panel and turn on Show disabled trips — if the trip appears now, it's been disabled. If it still doesn't appear, go to Resources > Trips, open the trip, and check that schedules are configured for the dates you're looking at.
Clicking a trip card opens a manifest instead of the new order form.
That trip already has at least one confirmed booking. WaveRez always shows you the existing orders first. To add another booking, click the ⋮ menu inside the manifest lightbox and select Create new order.
Your filter settings changed or aren't showing what you expect.
Filters are saved per user. Click the filter icon, review what's currently selected, and click Save to reapply.
The availability numbers on a card look off.
Availability reflects the trip's ticket limits, equipment, and any active Calendar Controls for that date. If something looks wrong, check the trip's settings under Resources > Trips and review any active Calendar Controls that might be reducing availability.